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Experience our Helpdesk AI for 24/7 Facility Service AutomationKnow where every asset is, what it cost, what it is worth today, whether it is under warranty, and every job ever done on it. One record per asset, kept current without anyone typing it twice.
Asset management software keeps a live register of the equipment, fixtures, and systems an organization owns, and tracks each one across its lifecycle: where it is, who owns it, what it cost, how it depreciates, its warranty status, and its maintenance history. ADOX AI CAFM links every asset to its building location and to the work orders done on it, so the record updates itself as work closes. It is built in Riyadh for Saudi organizations and runs in Arabic and English.
Ask most facility teams how many chillers they run across their portfolio and you get a number with a question mark after it. Ask when the warranty on the third one runs out and someone goes looking for a PDF.
In ADOX AI CAFM each asset is registered once, with its category and type, its exact place in the building hierarchy, its purchase cost and vendor, its owner, its warranty period, and a depreciation method if you track book value. From that moment it is available for maintenance schedules, work orders, and reports.
After that, the record maintains itself. Status changes are logged with a date. Moving an asset to another branch is recorded as a transfer, so you can always answer where it has been. Closed work orders add to its maintenance history automatically, and book value recalculates on schedule. When the technician stands in front of the unit, everything about it is on one screen.
The same four problems come up in almost every first conversation we have in Riyadh.
The spreadsheet says 46 AHUs. The roof says 41. Five were moved, replaced, or scrapped years ago, and nobody updated the file.
A compressor fails two months before its warranty ends. The team pays for the repair because nobody could find the warranty date in time.
Finance reports one asset value, operations reports another, and the gap only surfaces at year end.
The technician standing in front of a pump has no idea it was serviced last week for the same fault.
Built on the same records your team already uses every day, so nothing has to be entered twice.
Name, category, type, vendor, owner, and cost for every asset, organized so you can filter and report in seconds.
Each asset belongs to a building, floor, zone, and unit, so technicians find it and reports roll up by site.
Record the warranty period once. The system tracks its status and warns you before cover runs out.
Pick a depreciation method per asset and book value recalculates on a regular cycle for finance reporting.
Moves between buildings, branches, or departments are logged as transfers, never as silent edits.
Every closed work order lands on the asset record, giving you a full service history with zero extra logging.
Every asset in ADOX is registered once with its category and type, for example HVAC and split unit, plus its vendor, owner, purchase date, and cost. It is placed in your facility hierarchy down to the unit, so a technician in a Riyadh tower knows which floor and zone to walk to.
After that, changes are recorded, not overwritten. A status change from in service to under repair is logged with a date. A move from the Olaya branch to the Malaz branch is recorded as a transfer. When an auditor asks where an asset has been, the answer is already on the record.
Enter the warranty period when you register the asset and ADOX tracks its status from then on. Upcoming expiries appear on the dashboard and in alerts, early enough to book a claim instead of paying for the repair.
For assets you depreciate, choose a depreciation method and book value is recalculated on a regular cycle. Finance sees asset value by category and by site from the same records the maintenance team updates every day, so the two numbers finally agree.
Every work order closed against an asset lands on its record automatically, with what was done, by whom, and when it was approved. Nobody logs history separately.
Over a year that history becomes your best capital planning tool. Put a unit's repair count and spend next to its book value and the replace-or-repair decision stops being a debate in a meeting.
Add the asset with its category, type, cost, vendor, and owner.
Assign it to a building, floor, zone, and unit in your facility hierarchy.
Enter warranty details and a depreciation method so value and cover are tracked.
Attach maintenance schedules. Every completed job builds the asset's history.
What changes when the work moves out of spreadsheets, chat groups, and paper sheets into one system.
| Spreadsheets & legacy tools | With ADOX | |
|---|---|---|
| Asset location | A column in a spreadsheet | Building, floor, zone, and unit |
| Moves and transfers | Overwritten or never recorded | Logged as transfers with a full trail |
| Warranty tracking | PDFs in a shared folder | Tracked status with expiry alerts |
| Book value | Calculated by finance once a year | Recalculated on a regular cycle |
| Service history | Scattered across job sheets | Added automatically as jobs close |
Built in Riyadh for Saudi Arabia: Arabic and English interface, hosting inside the Kingdom, and records that hold up in front of clients and auditors.
A register that matches what is on site, because transfers and status changes are recorded as they happen.
Claim repairs while cover is active instead of paying for work the manufacturer owed you.
Book value and full repair history side by side make capital planning a data question, not a debate.
Asset value by category and site, from the same records the maintenance team uses daily.
Hospitals keep a precise register of critical equipment by ward and floor, with warranty and service history ready for biomedical and accreditation reviews.
Plants in industrial cities track production equipment, transfers between lines, and depreciation in one system shared by operations and finance.
Terminal operators manage thousands of assets across zones and gates, and can trace any asset's movement and repair history in seconds.
Public entities maintain an auditable asset register with ownership, cost, and transfer records that hold up in front of oversight bodies.
Six questions to ask any vendor before you sign, including us.
An asset tied only to a building is hard to find. Look for floor, zone, and unit.
Moves should create a history entry. If the software overwrites the location, you lose the trail.
The system should warn you before cover ends, not only store the date.
Check that book value updates automatically with the method you choose.
Maintenance history should come from closed jobs, not from manual notes.
Ask how categories, types, and locations are mapped when you bring in your existing register.
Common questions about ADOX Asset Management in Riyadh and across Saudi Arabia.
Enterprise Asset Management (EAM) is asset management applied across a whole organization and its full lifecycle, from procurement to disposal. ADOX AI CAFM covers that lifecycle: registration, location, ownership, warranty, depreciation, transfers, maintenance, and retirement.
Yes. Most teams start from a spreadsheet or an export from their old system. Our team helps map categories, types, and locations during the import.
Yes. You choose a depreciation method per asset, and book value is recalculated on a regular schedule so reports reflect current value.
Moving an asset to another building, branch, or department is recorded as a transfer, so the full movement history stays on the record.
Yes. Warranty status is tracked automatically and upcoming expiries appear on the dashboard and in alerts.
Yes. We are based in Riyadh and support asset registers for organizations across the Kingdom, from a single Riyadh campus to portfolios spread across Jeddah, Dammam, and other cities. Data can stay hosted inside Saudi Arabia.
ADOX supports the records ISO 55001 programs rely on: an accurate register, lifecycle status, ownership, cost, and full maintenance history. Certification itself depends on your organization's processes, and the platform gives you the evidence to support it.
Yes. Each branch, building, and unit sits in the same hierarchy, so you can view assets for one site in Riyadh or the whole portfolio across the Kingdom.
Schedules that create jobs on their own. Set the frequency and checklist once, and the right technician gets the task when it is due.
Learn more →Spare parts and supplies tracked across every store and site. Stock moves with jobs, purchase orders, and transfers, with every change recorded.
Learn more →Work orders from request to sign-off. Assign, track, pause for parts, and close with supervisor review, with every job added to the asset's history.
Learn more →Join 500+ GCC enterprises using ADOX AI CAFM to reduce costs, eliminate downtime, and build smarter facilities. Deployment starts in 4 weeks.
