Scheduled maintenance & parts
How recurring maintenance and spare-parts requests are kept under control.
Recurring maintenance runs itself
Instead of relying on someone to remember that an asset is due for servicing, CAFM Cloud tracks a maintenance schedule per asset — how often it needs attention, what checklist to follow, and who normally handles it. When maintenance comes due, a job is created automatically and assigned to the right technician.
From there, it's treated exactly like any other job — see How a job moves through CAFM Cloud — so technicians and supervisors don't need a separate process for "scheduled" versus "reported" work.
When a job needs parts
If a technician doesn't have what they need on hand, the job doesn't stall — it pauses as "waiting on parts" while the request works through:
- Request — the technician requests the parts they need, linked to the job that's waiting on them
- Approval — if stock is available, it's issued directly; if not, a purchase is raised for approval
- Ordering — an approved purchase becomes an order sent to the vendor
- Receiving — parts are received and stock is updated, and the job automatically becomes available to resume
Because the job is linked to the request the whole way through, nothing gets lost between "we're waiting on a part" and "the part arrived, back to work."
What to do next
- How inventory stays accurate — stock adjustments, transfers, and everything that isn't tied to a specific job
- How assets are added and tracked